Hakuma E Services is actively seeking a highly motivated and detail-oriented Executive Secretary to join our expanding corporate team in Dubai, United Arab Emirates. This is an exceptional opportunity for a talented individual, either at a lower experience level or with some proven experience, to build a solid career foundation supporting our senior executives in a fast-paced and dynamic international business environment.

As an Executive Secretary, you will be the central administrative point of contact, essential to the smooth and efficient operation of the executive office. Your primary mission will be to ensure the executive team's time is optimized and that all administrative functions are executed with a high degree of professionalism and accuracy.

Your day-to-day work will involve calendar management, which includes scheduling complex internal and external meetings, prioritizing appointments, and managing conflicting demands with grace. You will be responsible for preparing and distributing a variety of documents, such as comprehensive reports, professional presentations, and detailed meeting agendas. Taking accurate and concise minutes of meetings and following up on crucial action items will be a core part of your duties, ensuring corporate decisions are tracked and implemented promptly.

The role requires an individual who can handle confidential information with absolute integrity and discretion, serving as a trusted gatekeeper for the executives. You will manage internal and external communications, drafting correspondence on behalf of the leadership and liaising with stakeholders, clients, and internal departments across different time zones. Furthermore, you will be in charge of making travel and accommodation arrangements, compiling detailed itineraries, and processing expense reports accurately.

This position is based full-time in Dubai, United Arab Emirates.

Important Note on Visa and Immigration:

We are an equal-opportunity employer seeking the best talent globally. It is crucial to understand that Hakuma E Services does not create, issue, or guarantee any job visa or work permit. We do not promise free visas, on-arrival visas, or any specific visa status. Our role is strictly limited to providing guidance and the necessary details for candidates to begin their application process. We will offer general information and officially confirm your employment should you be successful in securing the role, which is typically required for visa application. All applicants are responsible for researching, preparing, and submitting their own visa applications and documentation to the relevant government authorities of the United Arab Emirates. Employment is contingent upon the successful procurement of the necessary legal right to work in the UAE by the candidate.

If you possess a proactive attitude, exceptional organizational skills, and are ready to contribute significantly to our success in the heart of the Middle East, we encourage you to apply.